A–C
Active
An order you haven't sent to Square yet. You can still add, remove and edit its books. See Orders.
Analysis Window
In the Restock Planner, how many days of past sales (30, 60 or 90) the numbers are based on.
BISAC
The book industry's standard subject categories, like "Fiction / Mystery". book by book uses a book's subjects to pick matching Square categories.
Book condition
New, Like New, Good and so on, for stores selling used books. Each condition is its own variation of the Square item, with its own price and stock. See Book conditions.
BookNet CataList
A Canadian catalog and ordering tool. You can import its order exports.
Categories
Square item categories. book by book picks categories that match each new book's subjects; you can change them on Review. See Categories.
COGS (cost of goods sold)
What the books you sold cost you. Revenue minus COGS is profit. See COGS Report.
Collection
A list of books on your storefront, like staff picks. New arrivals is an automatic collection. See Collections.
Connected agent
An AI app, such as ChatGPT, Claude or Gemini, that you've allowed to work with your store. See Connected agents.
Copy Order
Makes a new Active order with the same books as an existing one. Use it to reorder, or to change an order that's already processed.
D–I
Dead Stock
A Restock Planner status: in stock more than 60 days and selling less than 0.1 copies a day.
Discount
The percent off list price you paid for a book. book by book uses it to work out the unit cost.
Edelweiss
A publisher catalog and ordering site. You can import Edelweiss order exports.
Existing Books
Books on an order that are already in your Square catalog. Updating Square adds their copies to your inventory. See Review.
Export history
On the Orders page, downloads a CSV of every book you've sent to Square through book by book.
Ingram
A book wholesaler. You can import Ingram invoice PDFs, iPage order exports and supplier exports. See Import an order file.
Inventory Mode
Whether book by book changes your Square inventory directly (Auto-adjust inventory) or downloads a purchase order for you to import (Generate purchase orders). See Inventory Mode.
iPage
Ingram's ordering website. Its order exports can be imported as orders.
IPS (Ingram Publisher Services)
Ingram's distribution service for publishers. Its invoice PDFs import the same way as Ingram's.
ISBN
The 10- or 13-digit number that identifies a book edition, printed above the barcode. book by book uses it to look up the book's details.
Item Name Format
How book by book names new items in Square, such as "Title / Author". See Square settings.
L–P
List Price
The price a book sells for in your Square catalog.
MSRP
The publisher's suggested retail price. book by book shows it next to your list price.
New Books
Books on an order that aren't in your Square catalog yet. Updating Square creates an item for each, with title, author, description, cover and categories.
Not all in Square
An order status: Square didn't accept every book. Open the order to see which ones, then add those in Square by hand.
Online order
An order a customer placed on your storefront, paid through Square, for pickup or shipping. See Online orders.
Order
A batch of books you're adding to Square, whether they're on your shelf now or still on the way.
Overstocked
A Restock Planner status: more than 90 days of stock and more than 10 copies.
Preorder
Selling a book before its release date. Turn off Track inventory in Square on a new book so customers can buy it before you have copies. See Track inventory and preorders.
Processed
An order that's been sent to Square. It's read-only from then on; use Copy Order to make changes.
Pubeasy
A book trade ordering site. You can import Pubeasy order exports, and it supplies the availability shown in title search.
Purchase order (PO)
A spreadsheet book by book downloads in Generate purchase orders mode. You import it into Square, and inventory changes when you receive it there.
R–S
Receive
Add copies that have arrived into your Square inventory.
Referral link
A link to share with other bookstores. When a store signs up with it and starts paying, you get a free month. See Referral rewards.
Reorder Soon
A Restock Planner status: will run out within 30 days at the recent rate of sales, and earns you a profit.
Reporting category
The one Square category an item is grouped under in Square's sales reports. book by book suggests one; click a category on Review to change it.
Restock Planner
A report that ranks books by how soon they'll sell out. See Restock Planner.
Selling location
The Square location where storefront orders are picked up and whose stock they use.
SKU
The stock-keeping code on a Square item. book by book finds your existing books in Square by the ISBN in their SKU or UPC, and adds a condition suffix to the SKU for used copies.
Special order
A customer's request, through your storefront, for a book you don't carry. See Special orders.
Stock Coverage Period
In the Restock Planner's CSV export, how many days of sales to order for. Quantity is velocity times days.
Stockout
In the Restock Planner, the estimated days until a book runs out, based on recent sales. Never means it has no recent sales.
Storefront
Your online store, built from your Square catalog. See Storefront.
T–V
Track inventory in Square
Square's stock counting for an item. When it's on, Square counts copies down as they sell. Turn it off to sell preorders before copies arrive.
Unit Cost
What you paid for one copy. book by book sends it to Square so reports can show profit.
Unreleased
A book whose release date hasn't arrived. Review labels it "Unreleased: do not sell until" the release date.
Update Square
Sends an order to Square: creates the new items and adds copies to your inventory, with cost.
Urgent
A Restock Planner status: will run out within 7 days, sold at least 3 copies in the analysis window, and earns you a profit.
Velocity
In the Restock Planner, the average copies sold per day.
Vendor
Who you bought a book from, such as a wholesaler or publisher.
Vendor rates
A default discount for each vendor, used to fill in missing unit costs. See Vendors and vendor rates.